- Pub Code: WG308-11WEB
- Originally held on April 9, 2013
Time and Effort Reporting on Your Federal Grants — The Continuing Challenge and the Way Forward
April 9, 2013 Webinar - Listen On-Demand or Get a CD!
Documenting time and effort on federal grant awards has been a source of confusion, disagreement and controversy for decades. This webinar drills down on current time and effort reporting policies — and OMB’s recently proposed revisions to the policies — and then analyzes how the proposed standards will impact your organization and its current practices.
The On-Demand recording will be available immediately upon purchase* as a link within a PDF file of the accompanying written materials. CDs and printed materials are shipped via USPS.
The Way Forward on Time and Effort Reporting on Federal Grants
Documenting time and effort on federal grant awards has been a source of confusion, disagreement and controversy for decades. Since compensation for personal services of employees is often the largest component of grant expenditures, and absence of documentation to support grant charges is the most common reason why costs are questioned by auditors, that’s not surprising.
Numerous organizations, large and small, have been challenged on their effort reporting practices recently and have had to painfully repay disallowed costs that they couldn’t support. And recipients and subrecipients from all sectors have complained loudly for years that the current requirements are burdensome and unrealistic.
So, when the Office of Management and Budget announced it was undertaking a major reform initiative on federal grants management, it was natural that it would take on revising the policies for time and effort reporting. OMB’s draft plan, released on Feb. 1, calls for a single set of guidance that will be applied to all types of recipients and subrecipients. Not surprisingly, the proposed policy borrows from the current ones but perhaps not yet in ways that you might consider harmonious.
This webinar drills down on current policies and the OMB proposal, and then analyzes how the proposed standards will impact your organization and its current practices. You’ll get answers to these questions:
- What are the most common effort reporting vulnerabilities?
- Which current policies served as the basis for the proposal?
- What will be the minimum expectations for your reporting system?
- To what extent are you going to be able to keep doing what you have been doing?
- How much flexibility will you have on the content and timing of documentation going forward?
- What are the possibilities for substitute systems or ones based on programmatic outputs?
- What other policies is OMB proposing that will have an impact on your future effort reporting?
- When and how can you comment on the proposal and suggest improvements?
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful but not necessary
Advanced preparation: None
Attendees will receive presentation slides as well as access to background documents.
BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of several reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News and Federal Auditing News, published jointly by Atlantic Information Services and NACUBO. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.
Who Should Attend?
- Grants coordinators
- Sponsored programs administrators
- Program managers
- Principal investigators
- Finance directors
- Budget administrators
- Accounting staffers
- Internal auditors
The costs of webinars sponsored by Federal Fund Management Advisor are allowable charges to your federal grants and subgrants. Each of the sets of federal cost principles issued by OMB for federal awards administered by state, local, and tribal governments, colleges and universities, and nonprofit organizations explicitly states that the costs of training for employee development and vocational effectiveness are allowable. For your records, the specific citations are:
- OMB Circular A-21 (2 CFR 220), Appendix A, Paragraph J.51—Colleges and Universities
- OMB Circular A-87 (2 CFR 225), Appendix B, Paragraph 42—State, Local and Tribal Governments
- OMB Circular A-122 (2 CFR 230), Appendix C, Paragraph 49(a)—Nonprofit Organizations
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