Webinar Details

  • Pub Code: WG229-11WEB
  • Originally held on Dec. 3, 2012

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Demystifying Federal Grant Cost Sharing and Matching

December 3, 2012 Webinar - Listen On-Demand or Get a CD!

Meeting cost-sharing or matching levels is one of the most critical compliance challenges facing a federal grant recipient or subrecipient — and it’s readily auditable. This webinar will help you make sure that you’ve got a good handle on what your organization is required to do in this important area.

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The On-Demand recording will be available immediately upon purchase* as a link within a PDF file of the accompanying written materials. CDs and printed materials are shipped via USPS.

Learn how to meet cost-sharing obligations

“We’ll help you if you help yourself.” The idea is as old as philanthropy. Grantors are willing to provide assistance, but they want the grantee to have some “skin in the game.” The key assumption about such an arrangement is that a mix of grantor and grantee money in a project or program is a way to assure that the grantee will be careful about all of the funds. So it’s not surprising that, in the federal grant environment, Congress frequently enacts legislation that mandates a limit on federal participation in grant project costs and requires the recipient to expend some of its own resources. Or they encourage federal agencies to negotiate cost-sharing ratios with their recipients or to use federal awards as a way to leverage other worthwhile expenditures and commitments.

But when a requirement for a non-federal match or cost share is actually placed in a grant or subgrant agreement, that’s often when confusion begins. Federal policies on the subject are not the clearest, and the terminology that is often thrown around to describe what’s going on is frequently misused or misunderstood. That wouldn’t be so bad except that meeting cost sharing or matching levels is one of the most critical compliance challenges facing a recipient or subrecipient. And it’s readily auditable. Independent auditors performing work under Office of Management and Budget Circular A-133 are required to test whether non-federal share requirements have been met and to question federal costs that are not properly matched as agreements require. And now federal offices of inspectors general are ramping up their attention to this vulnerable area. For example, the U.S. Department of Health and Human Services Inspector General just announced that a key emphasis area for its FY2013 audits will be to see how colleges and universities are meeting their cost-sharing obligations.

These kinds of warnings should be reason enough to make sure that you’ve got a good handle on what your organization is required to do in this important area. And this webinar will help you do that. During this session, you’ll get answers to questions such as:

  • What’s the difference between cost sharing and matching, and why does it matter?
  • What’s really a “cash match” and what’s an “in-kind contribution”?
  • How do you effectively document third-party in-kind contributions?
  • Are there any incentives to “overmatch”?
  • What’s “leveraging” and how does it get reported and verified?
  • How does maintenance of effort relate to matching and cost sharing?
  • What are the real audit vulnerabilities?
  • What are the consequences of violations?

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful but not necessary
Advanced preparation: None

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has nearly 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of several reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News and Federal Auditing News, published jointly by Atlantic Information Services and NACUBO. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Sponsored Programs Administrators
  • Grant and Subgrant Managers
  • Finance Directors and Staff
  • Program Managers
  • Internal Auditors
  • External Auditors

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor are allowable charges to your federal grants and subgrants. Each of the sets of federal cost principles issued by OMB for federal awards administered by state, local, and tribal governments, colleges and universities, and nonprofit organizations explicitly states that the costs of training for employee development and vocational effectiveness are allowable. For your records, the specific citations are:

  • OMB Circular A-21 (2 CFR 220), Appendix A, Paragraph J.51—Colleges and Universities
  • OMB Circular A-87 (2 CFR 225), Appendix B, Paragraph 42—State, Local and Tribal Governments
  • OMB Circular A-122 (2 CFR 230), Appendix C, Paragraph 49(a)—Nonprofit Organizations

Shipping Information

CDs (and accompanying written materials) are shipped via UPS. Please give us your street address when you order (UPS does not deliver to PO boxes). You should receive your order within two weeks.* Shipping and handling cost is $12.

The On-Demand Recording will be delivered as a link within a PDF file of the accompanying written materials. Shipping will NOT be charged for this item.

  • If you order the On-Demand Recording before the conference date (by itself or in combination with the live Webinar), you will be sent an email with the PDF file attached once the recording is available.*
  • After the On-Demand Recording is available*, if you order on this website through our secure shopping cart, you will receive an email, immediately after submitting your order, with a link directing you to download the PDF file. If you order through our customer service department (by phone, mail, fax or email), you will be sent an email with the PDF file attached.

Rush Orders: Please call us at 800-521-4323 to place a rush order.* We will overnight your order for an additional charge of $30, or you can give us your FedEx or UPS account number and we will charge the shipping to your account. Rush orders placed after 3:00pm EST will not be shipped out until the next business day.

*On-Demand recordings will be available within a week of the conference and CDs will be available within two weeks.

For more information regarding refunds, complaints, and/or program cancellations, please contact AIS’s Customer Service team.

Demystifying Federal Grant Cost Sharing and Matching

Place your order through our secure shopping cart