- Pub Code: WG227-11WEB
- Originally held on Nov. 13, 2012
Federal Grant Vetting — The Careful Art of Screening Your Subrecipients, Vendors and Employees
November 13, 2012 Webinar - Listen On-Demand or Get a CD!
The conduct of due diligence in selection of the organizations and people who are going to play roles in the administrative integrity and program performance of your awards involves a combination of regulatory requirements and best practices that every federal grant recipient should grasp. This webinar will review the new Sponsored Award Management (SAM) system and other regulatory processes — and help you develop a common sense vetting process — to help you ensure that bad actors are kept away from your grant programs, and that those who might introduce compliance, control, performance and security risks are effectively managed.
The On-Demand recording will be available immediately upon purchase* as a link within a PDF file of the accompanying written materials. CDs and printed materials are shipped via USPS.
Learn how to conduct required screening of your federal grant partners
“If we knew then what we know now…” are words that often begin a tale of woe told by a federal grant recipient who found out too late that a subrecipient, a contractor or an employee had a problematic history that should have led to quick actions to protect the federal government’s interest and the recipient’s own reputation.
The conduct of due diligence in selection of the organizations and people who are going to play roles in the administrative integrity and program performance of your awards involves a combination of regulatory requirements and best practices that every federal grant recipient should grasp. And right now, the federal processes for vetting suspended and debarred parties and others who are excluded from federal grants are transitioning to something called the SAM (Sponsored Award Management) system. That's a new database that you're required to use.
But it’s not just the steps that are required by federal policies that you need to understand. It’s also a common sense use of other vetting techniques that will help you ensure that bad actors are kept away from your grant programs, and that those who might introduce compliance, control, performance, and security risks are effectively managed.
This webinar will help you gain this knowledge. You’ll learn:
- What are the current requirements for screening for suspended and debarred parties?
- What are the current requirements for terrorism screening?
- What role do certifications and representations play in the process?
- What kind of data can we require organizations and individuals to submit? How about Social Security, Employer Identifier and DUNS Numbers?
- How does the new SAM system work? What’s changed and what’s the same?
- What helpful data is available from the Federal Audit Clearinghouse?
- What federal rules affect gathering information about creditworthiness, tax delinquency and criminal background?
- What other federal, state and local databases might help in our screening?
- What special procedures should we engage in when we have vulnerable program beneficiaries?
- How should we best respond when our screening identifies problems?
- What kind of records do we need to keep about our actions?
Bob Lloyd, a principal of Federal Fund Management Advisor and a respected authority on policies and practices affecting the award, administration and oversight of federal grants and contracts, presents a clear and informative examination of this critical federal grant management process.
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful but not necessary.
Advanced preparation: None
Attendees will receive presentation slides as well as access to background documents.
BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has nearly 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in sixteen federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S territories and 18 foreign countries. He is the principal author of several reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News and Federal Auditing News, published jointly by Atlantic Information Services, NACUBO and NCURA. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.
Who Should Attend?
- Grants managers
- Sponsored programs administrators
- Finance directors
- Accounting staff
- Program managers
- Research administrators
- Internal auditors
- External auditors
The costs of webinars sponsored by Federal Fund Management Advisor are allowable charges to your federal grants and subgrants. Each of the sets of federal cost principles issued by OMB for federal awards administered by state, local, and tribal governments, colleges and universities, and nonprofit organizations explicitly states that the costs of training for employee development and vocational effectiveness are allowable. For your records, the specific citations are:
- OMB Circular A-21 (2 CFR 220), Appendix A, Paragraph J.51—Colleges and Universities
- OMB Circular A-87 (2 CFR 225), Appendix B, Paragraph 42—State, Local and Tribal Governments
- OMB Circular A-122 (2 CFR 230), Appendix C, Paragraph 49(a)—Nonprofit Organizations
CDs (and accompanying written materials) are shipped via UPS. Please give us your street address when you order (UPS does not deliver to PO boxes). You should receive your order within two weeks.* Shipping and handling cost is $12.
The On-Demand Recording will be delivered as a link within a PDF file of the accompanying written materials. Shipping will NOT be charged for this item.
- If you order the On-Demand Recording before the conference date (by itself or in combination with the live Webinar), you will be sent an email with the PDF file attached once the recording is available.*
- After the On-Demand Recording is available*, if you order on this website through our secure shopping cart, you will receive an email, immediately after submitting your order, with a link directing you to download the PDF file. If you order through our customer service department (by phone, mail, fax or email), you will be sent an email with the PDF file attached.
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*On-Demand recordings will be available within a week of the conference and CDs will be available within two weeks.
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