What Federal Grantees Need to Know About PII

Webinar • Wednesday, May 29, 2019 • 2:00-3:30 p.m. ET


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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Credit Information

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You’ve probably felt the impact of the federal government’s recent set of requirements about the internal controls that federal grant recipients and subrecipients are expected to maintain. Tucked behind their strong general message is a specific regulatory afterthought about protected personally identifiable information — “PII.”

The relevant provision (2 CFR 200.303(e)) instructs awardees to take “reasonable measures to safeguard protected personally identifiable information the Federal awarding agency or pass-through entity designates as sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state, local and tribal laws regarding privacy and obligations for confidentiality.” However, if you look for further guidance about what your organization should be doing in response, you’ll discover there isn’t any.

Your federally funded programs likely collect a variety of information about individuals — employees, independent contractors, students, program beneficiaries, etc. And with news about data breaches (spectacular or otherwise) breaking almost daily, that information collection has considerable risk associated with it. If PII gets into the wrong hands, the consequences could be considerable.

Because personally identifiable information is an integral part of many grant-funded projects and programs, a proactive protection strategy is warranted. This webinar is designed to help you meet the challenges that PII represents in the unique federal grant context. You’ll get answers to these — and many related — questions:

  • How do the federal agencies define personally identifiable information?
  • What other kinds of information might be considered PII?
  • Why do federal requirements for grantee internal controls single out PII protection?
  • What happens to PII that is submitted to the federal government?
  • How do the federal Freedom of Information and Privacy Acts apply?
  • What is Executive Order 13642, and how does its mandate for electronic records affect PII?
  • What is the role of state privacy laws?
  • What can we learn about safeguarding PII from the federal government’s own data protection methods?
  • How can you reduce the volume of PII collected and still meet project objectives?
  • What are the expected features for your organization’s system of safeguards?
  • What are appropriate policy responses to incidents, breaches and misconduct?


  • Human resource managers
  • Sponsored projects
  • Program managers
  • Principal research investigators
  • Grant and contract administrators
  • Executives
  • Finance directors
  • Security personnel
  • Internal auditors
  • External auditors

Respected presenter Bob Lloyd, Principal of Federal Fund Management Advisor will conduct this practical program.

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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