Troubleshooting Pre-award Review of Subrecipients and Contractors

Wednesday, November 30, 2016

Webinar Details

Subject: Post-award

Learn how to handle federal grant oversight up front:

"An ounce of prevention is worth a pound of cure." It's another of those ancient and oft-used truisms attributed to Benjamin Franklin. But the phrase has surfaced once again in the field of federal grants management, and it's still proving to be accurate.

When the U.S. Office of Management and Budget overhauled the administrative requirements affecting federal grants and repackaged them in what many are calling the "Super Circular," they ramped up policies for subawarding and contracting out - or in their bureaucratic language, "lower-tier" relationships.

Significant changes have been made in the rules for managing and monitoring subrecipients, including mandatory "risk assessment." OMB made parallel expectations for due diligence to ensure that purchases of goods and services under grants are made only from responsible contractors. But the actual pre-award review steps are spread across the regulatory landscape - including a few that are not even in the Super Circular.

This webinar will gather the policies into a cohesive whole and then detail how to use them to conduct effective pre-award reviews of lower-tier entities. You’ll learn answers to questions like:

  • What are the requirements for conducting a risk assessment of subawardees and contractors?
  • What federal certifications and representations are you required to obtain from lower-tier entities?
  • When and how are you required to use databases in the System for Award Management (
  • What is a DUNS number and who has to have one?
  • What is the Federal Awardee Performance and Integrity Information System (FAPIIS) and how could it affect your subaward activities?
  • What are the requirements for reporting lower-tier obligations under the Federal Funding Accountability and Transparency Act (FFATA)?
  • What are the required criteria for responsibility determinations? How do they differ for subawards and contracts under grants?
  • What do we do about a “high-risk” entity at a lower tier?
  • Do we have the authority to suspend or debar a lower-tier organization?

When, and if, things go wrong with your subrecipients or contractors, the federal government is going to be looking at your organization and whether you did what you should have before you ever entered into relationships with these entities.

Make sure you’ve handled this important role properly. Join presenter Bob Lloyd, principal of Federal Fund Management Advisor, for this timely and critical program.

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful
Advanced preparation: None
Fields of study (for NASBA CPE): Specialized Knowledge and Applications, Accounting (including Government Accounting)
Delivery method: Group – Internet-Based

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of A Practical Guide to Federal Grants Management — From Solicitation Through Audit and several other reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News, published by Atlantic Information Services. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Finance directors
  • Grant and contractor managers
  • Sponsored projects administrators
  • Purchasing agents
  • Grant program managers
  • Principal investigators
  • Internal auditors
  • External auditors

How the Webinar Works

All you need to access our Webinar is a phone line and access to the Internet - no downloads are required. Our Webinars allow you to view the speakers' presentations on the Web as a slideshow, while listening to the audio presentation on the phone. The presentation is followed by a 30-minute Q&A with the speaker(s). You can invite all your colleagues to gather in a conference room with one computer and a speakerphone to share the experience.

Our Webinars work equally well on PCs and Macs.

  1. Register above (or call 888-265-0600 to register).
  2. When you register, you will receive a confirmation by email from "webinar coordinator" with a toll-free number, password and Web link that you will use to connect to the Webinar.
  3. There is no limit on the number of participants from your office, but the registration fee covers only one log-in. Additional log-ins require additional registration fees. For discount pricing on additional log-ins, please contact customer service at 888-265-0600
  4. For your convenience, you will receive a copy of the Printed Materials in PDF format by email prior to the Webinar. These materials will include the same presentation you will view online during the Webinar.
  5. Listen to the Webinar as you follow along with your Printed Materials. You will be able to view the presentation online as you listen on the phone.
  6. The final segment of the Webinar will let you ask questions and get answers from the speakers.

If you are not able to attend for any reason, please notify us as soon as possible. Conference cancellations received 24 hours prior to the start time of the live audio conference are fully refundable. After that, cancellations are subject to a $25 processing fee. If you prefer, you may substitute an upcoming audio conference for the one you originally registered for and avoid the $25 processing fee. All refunds resulting from conference cancellations will be issued within 72 hours.

If you have any questions or concerns, you may contact us at 888-265-0600 or by emailing

Can't make it on November 30? Order the CD or On-Demand Recording and Printed Materials.

  • Order a CD to get the full recording on CD and a printed copy of the materials mailed to you. The CDs are available approximately two weeks after the conference.
  • Order an On-Demand Recording to receive an email with a link to the full recording as well as a PDF of the materials. On-Demand Recordings are available approximately a week after the conference and will remain available for one year after the date of the conference.

Remember: A copyright release in the Printed Materials will permit you to make photocopies for each person listening to the Webinar and/or recording.

This Webinar limits your time, expense and inconvenience. There is no need to leave your office or incur travel expenses, and your entire team will benefit at one single-participant price. For more information, or to register, call 888-265-0600-4323.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
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