Traveling On Your Federal Grant: A Guide to Careful Charging
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Webinar • Thursday, November 1, 2018 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Have you noticed that traveling at federal expense can get a lot of media attention? Former HHS Secretary Tom Price certainly did; so did former EPA Administrator Scott Pruitt. Both gentlemen were shown the exit door after dust-ups over their travel expenses emerged. Such incidents led the Office of Management and Budget to issue terse instructions to federal agencies about adherence to Federal Travel Regulations for air travel, lodging, meals and incidental expenses.

So, what’s this got to do with you and your federal grants? Plenty!

It’s a short policy leap from the rules that govern travel by federal officials and those that govern your grant-funded travel. And many grant auditors already believe that travel expense is fertile territory for findings about necessity and reasonableness. In light of these recent high-profile events, oversight of your grant-funded travel has become a “flavor of the month.”

Confusion reigns about how and when travel is allowable under federal grants. It makes sense right now to assess your travel policies against ramped up requirements from OMB.

This webinar will help you sort out where the latest vulnerabilities are in your existing travel policies. In this detailed session, you’ll get answers to questions like:

  • What role do the Federal Travel Regulations play in grant-funded travel?
  • What classes of airfare are authorized, and how are exceptions made?
  • How and when is the Fly America Act applicable?
  • What are the options for policies covering lodging, meals and incidental expenses?
  • How should you handle travel premiums like frequent flyer miles?
  • What practices make sense to fill in big policy gaps on ground travel and ancillary charges?
  • How you can effectively implement the new federal rules on dependent care while employees are on travel?
  • What practices are likely to be viewed as “questionable” by those looking over your shoulder?
  • What types of documentation will auditors be looking for?

Join Bob Lloyd, principal of Federal Fund Management Advisor™, for this timely and authoritative presentation.

Who Should Attend?

  • Finance directors
  • Grant and contract managers
  • Sponsored projects administrators
  • Accounting staff
  • Purchasing agents
  • Human resource managers
  • Travel coordinators
  • Internal auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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