Traveling on Your Federal Grant: A Guide to Careful Charging

Webinar • Thursday, April 13, 2017 • 2:00-3:30 Eastern time


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OnDemand Recording
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$249.00 Traveling on Your Federal Grant: A Guide to Careful Charging (OnDemand)

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$249.00 Traveling on Your Federal Grant: A Guide to Careful Charging (CD Only)
Webinar Details

Subject: Grants Management

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications, Accounting (including Government Accounting)

Program Knowledge Level: Basic

Advanced Preparation: None

Travel is a “necessary evil” in most federal grants and subgrants. The need to conduct meetings and site visits or to attend conferences or training programs is an integral part of many federal awards. But, despite plenty of evidence to the contrary, the people who have written the federal government’s rules for charging these costs to federal awards seem to think that travel is fun … and thus subject to lots of abuse.

You’ve probably read media coverage of federal officials who have been disciplined for violations of the government’s own travel rules. Therefore, it’s not surprising that recently revised policies on recipient and subrecipient travel contain procedures intended to curb perceived waste and abuse. And, it’s likely that how your organization addresses these changes will draw scrutiny during upcoming audits and monitoring visits.

This webinar will drill down on the revised federal requirements. It will help you make a necessary and careful review of your current organizational travel policies to make sure they align with what is required going forward. You’ll get answers to questions like:

  • Who are the travelers that must be governed by the federal rules?
  • What are the new documentation requirements related to internal travel justification?
  • What adjustments have been made in restrictions on air travel classes of service?
  • What options are available for reimbursement of employee lodging and meals?
  • What role should per diem policies for federal employees play in your charging practices?
  • How should you fill the gaps in federal policy regarding surface transportation costs?
  • How should you handle ancillary travel charges like ticket change and baggage fees?
  • What travel prior approval requirements remain in the travel cost policy?
  • What new accommodation now is made for dependent care while on travel status?
  • How do cost principles on conference expenses and relocation costs relate to travel?

Join Bob Lloyd — principal of Federal Fund Management Advisor™ and a respected authority on policies and practices affecting federal grants, contracts and subawards — for this insightful and timely examination of the allowability of travel costs.


  • Grant and contract managers
  • Sponsored projects administrators
  • Program managers
  • Governing board members
  • Chief executives
  • Finance directors
  • Human resource managers
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits
Federal Fund Management Advisor™ is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.

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