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Traveling On Your Federal Grant - Your Guide to Careful Charging

Webinar • Thursday, October 19, 2017 • 2:00-3:30 p.m. ET

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Webinar Details

Subject: Grants Management

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications, Accounting (including Government Accounting)

Program Knowledge Level: Basic

Advanced Preparation: None

Have you noticed that traveling at federal expense can garner a lot of attention? Former Secretary of Health and Human Services Tom Price has. So, apparently, have President Trump and his Office of Management and Budget Director Mick Mulvaney.

After the dust-up over Secretary Price’s excessive use of private charter aircraft and some questionable justifications, the exit door was opened and Price left. Then Mulvaney responded by quickly issuing a terse memorandum to federal agency heads about the use of government owned, rented, leased or chartered aircraft and adherence to the Federal Travel Regulations.

What does this have to do with you and your federal grants? Plenty. Unfortunately, it’s a very short policy distance between the rules that govern federal officials and those that govern your grant-funded travel. Confusion reigns about when that distance is actually traversed.

Many grant auditors are known to believe that travel expense is fertile territory for findings about necessity and reasonableness. Mulvaney captured their sentiment in his recent memo — “… just because something is legal doesn’t make it right.” In light of recent events, oversight of grant-funded travel seems likely to become the oversight and audit “flavor of the month.”

This webinar will help you sort out where your travel vulnerabilities lie. It makes sense right now to assess your existing travel policies against the ramped up documentation requirements that OMB included in its recent uniform guidance or “Super Circular.” In this detailed session, you’ll get answers to questions such as:

  • What role do the Federal Travel Regulations play in grant-funded travel?
  • What classes of airfare are authorized and how are exceptions made?
  • How and when is the Fly America Act applicable?
  • What are the options for policies covering lodging and meals, and incidental expenses?
  • How should travel premiums like frequent flyer miles be handled?
  • What steps make sense to fill in policy gaps on ground travel and ancillary charges?
  • What are the new federal rules on dependent care while employees are on travel?
  • What practices are likely to be viewed as questionable by those looking over your shoulder?
  • What documentation will auditors be looking for?

Join Bob Lloyd, principal of Federal Fund Management Advisor™, for this timely, accurate and comprehensive information.

Who Should Attend:

  • Grant and contract managers
  • Sponsored programs administrators
  • Program managers
  • Executives
  • Accounting staff
  • Principal investigators on research projects
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits
Federal Fund Management Advisor™ is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.

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