Systems Check - Re-assess Your Grants Management Policies

Webinar Details

Subject: Post-award

Conduct a Grants Management Systems Check

Now is a really good time to examine your federal grants management policies and procedures. Why? Because, if you don’t, the odds are pretty good that someone else will — and very soon.

The major federal grant reform initiative recently concluded by the U.S. Office of Management and Budget ramped up the pre-award and post-award oversight that federal agencies and pass-through entities are expected to conduct.

A big part of this oversight involves what OMB is calling “risk assessment.” This means determining whether the ways that recipients and subrecipients say that they conduct their affairs will truly reduce the risk of noncompliance with laws, regulations and award terms. It also involves finding out whether that’s the way they actually behave.

OMB has highlighted the tools that subawarding agencies, awarding agencies and independent auditors are to use to carry out oversight. So, it is smart move for recipients and subrecipients to adapt these tools for use in self-examining the key areas of their management systems where requirements are imposed by the new rules … and to take corrective actions to prevent adverse findings when outsiders weigh in.

This webinar will help you conduct your own assessment of your organization’s federal grant policies on:

  • Financial management
  • Internal controls
  • Human resources
  • Protection of personally identifiable information
  • Procurement of goods and services
  • Property management
  • Subrecipient management and monitoring
  • Financial and performance reporting
  • Records retention and access

You aren’t starting from a standing stop but instructor Bob Lloyd will help you craft a definitive checklist to ascertain whether you have the necessary systems in place that will enable you to pass muster when anyone else decides to look at them.

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful
Advanced preparation: None

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of several reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News, published by Atlantic Information Services. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Program managers
  • Finance directors
  • Accounting staff
  • Internal auditors
  • Legal counsels
  • Principal research investigators

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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Finally! A practical guide to grants management.

Get practical grants management guidance that blends age-old conventional wisdom
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Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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