Managing Fixed Amount Federal Grants and Subawards

Webinar Details

Subject: Post-award

Manage Fixed Obligation and Performance-Based Grants

One of the really big changes resulting from the federal government’s recent grant reform initiative is broad authorization for use of fixed amount awards and subawards. While a few federal agencies have “experimented” with these types of arrangements in the past, the U.S. Office of Management and Budget has spread the word government-wide that the method is an acceptable way to award and administer federal assistance.

OMB has also made it clear in a number of ways that it wants to see in the grants arena at least as much attention devoted to performance as to compliance. It’s asserting that these fixed amount awards are one way to achieve that. But the new policies involved represent such a significant departure from the traditional model of awarding assistance that many federal agencies, pass-through entities and recipients are having a tough time getting their arms around how these awards are supposed to work.

This webinar will analyze the applicable federal policies and address the many questions that have arisen. It will explore the advantages and disadvantages of fixed amount awards from the perspective of federal awarding agencies and pass-through entities, as well as from a recipient or subrecipient viewpoint.

You will learn about:

  • What circumstances lend themselves to the use of fixed amount awards and subawards
  • How federal agencies are addressing pass-through entity authority to permit fixed amount awards
  • How the new federal cost principles should be used to arrive at actual fixed amounts
  • How payment procedures should be structured to leverage performance
  • What administrative procedures will apply to the expenditure of funds
  • When and how fixed amount awards will be audited

Opportunities to make fixed amount awards and to receive them are multiplying in the current federal assistance environment. Whether you are already involved with these new instruments or you want to be ready when these types of awards arise, this webinar will position you well.

Presenter Bob Lloyd, principal of Federal Fund Management Advisor, has many years of experience dealing with detailed interactions between recipients, subrecipients and federal grantor agencies.

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful
Advanced preparation: None

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of A Practical Guide to Federal Grants Management — From Solicitation Through Audit and several other reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News, published by Atlantic Information Services. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Finance directors
  • Accounting staff
  • Legal counsels
  • Principal investigators
  • Internal auditors
  • External auditors

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Select to add to your shopping cart.

Finally! A practical guide to grants management.

Get practical grants management guidance that blends age-old conventional wisdom
with the historic changes in OMB’s uniform guidance:
Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
to your order!

This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

Federal Fund Management Advisor

About Us