Making Sense Out of OMB's New Indirect Cost Recovery Policies

Webinar Details

Subject: Grants Management

Recover Your Federal Grant Indirect Costs

When it started down the road of major federal grant management reform, the U.S. Office of Management and Budget wanted to reduce the burden of developing, presenting and negotiating indirect (facility and administrative) cost rates. What it didn’t count on was the earful of complaints from grant recipients and subrecipients about the policies affecting the actual recovery of those costs on federal awards.

Some of the complaints documented the fact that certain federal agencies were not accepting indirect (F&A) cost rates negotiated by other agencies — a violation of long-standing OMB policy. Other complaints voiced a similar unwillingness by pass-through entities, as well as the outright refusal by some to recognize any indirect costs of subrecipients that did not have a direct relationship with the federal government and therefore could not obtain a negotiated rate.

OMB’s response in its uniform guidance was to make significant changes to the options for how indirect costs can be recovered and to reinforce “tried and true” policies. This webinar will sort out the new guidance and show you how to integrate it into your organization’s recovery methods and strategy.

You’ll get answers to these and other questions:

  • What indirect cost recovery rules now apply to all types of recipients and subrecipients?
  • What special rules remain in effect for institutions of higher education and governmental units?
  • How are indirect cost cognizance assignments being handled going forward?
  • What certification must be provided concerning the accuracy and compliance of supporting data?
  • What are the required components of indirect cost rate agreements?
  • What is the procedure for handling rate changes that occur during an award performance period?
  • What are the prerogatives available to subrecipients that want to recover indirect costs?
  • What flexibility do pass-through entities have in negotiating indirect costs with subrecipients?
  • How does the new policy related to de minimis indirect cost rates work?
  • What indirect cost features will independent auditors be looking for in upcoming single audits?

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful
Advanced preparation: None

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of A Practical Guide to Federal Grants Management — From Solicitation Through Audit and several other reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News, published by Atlantic Information Services. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Finance directors
  • Accounting staff
  • Subaward monitors
  • Audit liaisons
  • Internal auditors

Allowable Charges

The costs of webinars sponsored by are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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