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How to Write Subaward Agreements Using OMB’s New Template

Webinar • Thursday, April 27, 2017 • 2:00-3:30 Eastern time

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Webinar Details

Subject: Grants Management

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications, Auditing (including Government Auditing)

Program Knowledge Level: Basic

Advanced Preparation: None

One of the biggest take-aways from the high profile “Super Circular” grant reforms — now in full implementation — is the need to understand its ramped-up policies on subaward management and monitoring.

Recognizing how often primary recipients pass through federal funds to other organizations, the U.S. Office of Management and Budget retooled its guidance on distinguishing between subrecipient and contractor relationships. OMB reiterated its longstanding policy that the substance of the relationship is the key determinant. In other words, it’s the content of the agreement between the pass-through entity and another organization that ultimately determines the nature of the relationship.

In its guidance, OMB also provided helpful instruction about some of the elements that must be in a financial assistance subaward. In contrast, it identified “boilerplate” clauses that need to be inserted into a contract under a grant — a clearly different relationship. However, this guidance is really just a starting point. It’s still up to officials from a pass-through entity when drafting agreements to ensure they don’t leave out requirements that should be there or include those that don’t belong.

This webinar will help you successfully craft subaward documents by furthering your understanding of:

  • The characteristics indicative of subawards of federal assistance
  • The required data elements that must be included in award documents
  • Which federal policies that apply to the pass-through entity must flow through
  • Which federal policies by their terms don’t apply to subgrants
  • Other subaward guidance OMB is permitting federal agencies to issue
  • The rules related to supplemental requirements crafted by the pass-through entity
  • How requirements related to immigration law enforcement might kick in
  • What generic agreement features it makes sense to include
  • Requirements that will apply to so-called “fixed amount” subawards

Join Bob Lloyd, principal of Federal Fund Management Advisor™, for this timely and comprehensive discussion of this complex subject.

WHO SHOULD ATTEND?

  • Grant and contract managers
  • Sponsored programs administrators
  • Principal investigators and other research staff
  • Legal counsels
  • Finance directors
  • Purchasing managers
  • Federal program managers
  • Accounting staff

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits
Federal Fund Management Advisor™ is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.

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Get practical grants management guidance that blends age-old conventional wisdom
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From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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