Federal Grant Documentation 101

Webinar • Wednesday, December 13, 2017 • 2:00-3:30 p.m. ET

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$249.00 plus $12 S&H

$249.00 Federal Grants Documentation 101 (CD Only)
Webinar Details

Subject: Post-award

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications, Accounting (including Government Accounting)

Program Knowledge Level: Basic

Advanced Preparation: None

“If it isn’t documented, it didn’t happen,” proclaim many independent auditors who examine federal grant transactions. They’ve been known to question costs incurred by recipients and subrecipients as a result.

Federal grant audit policies make clear that costs can be questioned for a variety of reasons. Far and away, however, the most common reason is that the auditors have concluded that, at the time of the audit, the charges were not supported by adequate documentation. The problem is that adequacy, like beauty, is in the eye of the beholder.

This means the auditors have considerable latitude — particularly since there are very few specifics in federal grant administrative requirements and cost principles about what that documentation should look like. Recipients and subrecipients are left to their own devices to design policies and documentation requirements for grant transactions and then to enforce them. And, if costs are questioned and recommended for disallowance, the process of trying to reconstruct what actually occurred can be lengthy and may not result in a positive outcome.

This webinar will review what the federal rules, now contained in the Office of Management and Budget’s so-called “Super Circular,” actually require about substance and form. Then, relying on demonstrated best practices that provide reasonable assurance about federal grant charges, Bob Lloyd, principal of Federal Fund Management Advisor™, will provide participants the means to analyze and evaluate an organization’s approach toward grant documentation.  

Join us for this practical and timely session. You’ll get help documenting charges like:

  • Personnel salaries and wages — time and effort reporting — and fringe benefits
  • Travel
  • Equipment and supplies
  • Professional services
  • Space occupancy
  • Training, conferences and meetings
  • Indirect costs
  • Program and budgetary changes
  • … and more

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Finance directors
  • Accounting staff
  • Program managers
  • Principal investigators
  • Internal auditors
  • External auditors  

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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Finally! A practical guide to grants management.

Get practical grants management guidance that blends age-old conventional wisdom
with the historic changes in OMB’s uniform guidance:
Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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