Federal Grant Cost Allowability - The Top Vulnerabilities

Webinar Details

Subject: Post-award

Address Key Grant Cost Vulnerabilities Now

It comes with the territory for recipients and subrecipients of federal grants: scrutiny of the costs you have charged to your awards. Sometimes the scrutiny comes in the form of a site visit from grantor agency officials when they look closely at the charges made against an award. More often, it comes from independent auditors conducting your organization’s single audit. Occasionally, auditors from a federal inspector general’s office will arrive at your door with their uniquely skeptical viewpoint.

Regardless of who is doing the examining, they are sure to review a sampling of transactions from multiple programs and projects. Audit readiness means knowing what the key vulnerabilities are and preparing yourself for close scrutiny in advance. And that’s what this webinar is designed to help with.

Based on analysis of trends and issues that have surfaced in federal government sources, this session highlights the vulnerabilities in the federal cost principles that are causing other recipients and subrecipients the most trouble and often the greatest cost disallowances. We’ll cover:

  • Issues surrounding the adequacy of documentation, including for time and effort reporting
  • Differing interpretations of reasonableness
  • Accounting consistency concerns
  • When prior approvals and advance understandings are necessary
  • Charges that are likely to attract particular attention such as:
    • Sole source procurements of services
    • Meetings and conferences
    • Travel
    • Adjustments to employee compensation
    • Staff morale and welfare
    • Idle facilities and capacity
  • And much more…

Presenter Bob Lloyd, principal of Federal Fund Management Advisor, has many years of experience advising and training recipient and subrecipients on cost allowability.

Level: Basic
Prerequisites: Some knowledge of federal grant management and audit requirements is helpful
Advanced preparation: None

Hand-out Materials

Attendees will receive presentation slides as well as access to background documents.

Course Instructor

BOB LLOYD is a respected authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. Mr. Lloyd has more than 40 years of experience in federal award implementation. Prior to starting his management consulting practice in Washington, D.C., in 1982, he served as the executive director of the Grants Management Advisory Service and held staff positions in two large federally funded organizations. Since then, he has been a consultant, trainer or advisor to award and audit units in 16 federal award-making departments and agencies, and to recipient and subrecipient organizations and their professional advisors located in all 50 states, the District of Columbia, several U.S. territories and 18 foreign countries. He is the principal author of A Practical Guide to Federal Grants Management — From Solicitation Through Audit and several other reference works on federal grants management and audits, and currently serves as contributing editor to Federal Grants News, published by Atlantic Information Services. He also is a Charter Life Member of the National Grants Management Association and served on its Board of Directors for five years.

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Subaward managers
  • Finance directors
  • Controllers
  • Accounting staff
  • Internal auditors
  • External auditors

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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