Coping with Questioned Federal Grant Costs

Webinar • Thursday, December 13, 2018 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Credit Information

CPE Credits Columbia Books & Information Services is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.

State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN 37219-2417.

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When new federal grants are announced, optimistic recipients and subrecipients usually rejoice about the new funding that will help pay for important projects and programs. Much later, though, that enthusiasm sometimes wanes when a harsh spotlight, held by awarding agency officials or independent auditors, probes to determine whether those funds have been properly spent. Unfortunately, one of the consequences of being in that spotlight can be questioned costs.

When award costs are questioned and recommended for disallowance, for whatever reason, federal grants management can become adversarial. That’s because any required repayment must come from non-federal funds.

Challenging questioned grant costs requires the ability to make convincing arguments about policy interpretation and sufficiency of evidence. And you need to know enough about the cost disallowance process and underlying cost accounting policies to be effective. That’s what this webinar will provide.

We’ll examine the numerous reasons why claimed costs can be questioned, including charges that they are:

  • unallowable based on requirements contained in laws, regulations or award conditions;
  • unreasonable because of their nature or amount;
  • subject to a “prior approval” that was not obtained;
  • lacking in sufficient supporting documentation;
  • incurred contrary to the recipient’s or subrecipient’s own policies; or
  • claimed before other required procedural steps have been taken.

Our speaker, Bob Lloyd, will explain the rules for how questioned grant costs are supposed to be processed and will identify practices that have been successful in challenging disallowance and collection actions.

Bob, principal of Federal Fund Management Advisor™, is a recognized authority on policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. He has assisted scores of recipients and subrecipients in overturning millions of dollars of questioned costs. In helping them avoid adverse financial consequences, he has also helped them avoid the kind of public relations damage that alleged misspending of federal funds can bring.

Who Should Attend?

  • Finance directors
  • Accounting staffers
  • Grant and contract managers
  • Sponsored projects administrators
  • Project directors
  • Executives
  • Legal counsels
  • Internal auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

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  • Make the subrecipient vs. contractor determination
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  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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